Corporate Compliance Policies for Suppliers
This Code of Conduct applies to every supplier that provides goods or services to the PST Holdings Limited family of companies which include Pure Electric Limited and Sirron Technologies Limited (the “PST Holdings family”).
This Code encompasses policies which apply to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
Compliance with the Code
The policies in this Code are intended to ensure that our suppliers are responsible business partners as they perform their contractual obligations for the PST Holdings family. Suppliers must ensure to read, understand and comply with this Code. Adherence to this Code does not form part of any contract for services or goods. It will be reviewed regularly and we may amend it at any time.
Our commitment to addressing the issue of modern slavery and bribery in our business and supply chains is communicated to all suppliers, contractors and business partners at the outset of our business relationship with them and reinforced as appropriate thereafter.
How to raise a concern on breaches of the Code
A supplier whom breaches this Code not only commits injustices to persons and economies on a wide scale basis, but also jeopardises the legal standing of the PST Holdings family. We may terminate with immediate effect our relationship with individuals and organisations working on our behalf if they breach this Code.
Suppliers must notify their PST Holdings contact point in writing as soon as possible if they believe or suspect that a conflict with this Code has occurred or may occur in the future in relation to their relationship with PST Holdings.
If you are invited or encouraged to contravene this Code in your performance of obligations to the PST Holdings family, or if you suspect that any such breach of this Code has occurred or may occur in relation to your organisation’s performance of contractual obligations to the PST Holdings family, you must notify us as soon as possible.
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Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person's liberty by another in order to exploit them for personal or commercial gain. We are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains pursuant to our disclosure obligations under the Modern Slavery Act 2015. We expect the same high standards from all of our contractors, suppliers and other business partners. As part of our contracting processes, we include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude, whether adults or children, and we expect that our suppliers will hold their own suppliers to the same high standards.
The prevention, detection and reporting of modern slavery in any part of our business or supply chains is the responsibility of all those working for us or under our control or instruction. Suppliers are required to avoid any activity that might lead to, or suggest, a breach of this policy.
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It is our policy to conduct all of our business in an honest and ethical manner. We take a zero-tolerance approach to bribery and corruption and are committed to acting professionally, fairly and with integrity in all our business dealings and relationships.
What is bribery?
Bribe means a financial or other inducement or reward for action which is illegal, unethical, a breach of trust or improper in any way. Bribes can take the form of money, gifts, loans, fees, hospitality, services, discounts, the award of a contract or any other advantage or benefit.
Bribery includes offering, promising, giving, accepting or seeking a bribe. All forms of bribery are strictly prohibited. If you are unsure about whether a particular act constitutes bribery, raise it with your PST Holdings contact.
Specifically, in your performance of your obligations to the PST Holdings family or generally in your relationship with us, you must not: (a) give or offer any payment, gift, hospitality or other benefit in the expectation that a business advantage will be received in return, or to reward any business received; (b) accept any offer from a third party that you know or suspect is made with the expectation that we will provide a business advantage for them or anyone else; (c) give or offer any payment (sometimes called a facilitation payment) to a government official in any country to facilitate or speed up a routine or necessary procedure.
You must not threaten or retaliate against another person who has refused to offer or accept a bribe or who has raised concerns about possible bribery or corruption.
Gifts and hospitality
This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for legitimate purposes such as building relationships, maintaining our image or reputation, or marketing our products and services.
A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an inducement or reward for any preferential treatment (for example, during contractual negotiations or an RFX process).
Gifts must be of an appropriate type and value depending on the circumstances and taking account of the reason for the gift. Gifts must not include cash or cash equivalent (such as vouchers), or be given in secret.
Promotional gifts of low value such as branded stationery may be given to or accepted from existing customers, suppliers and business partners.
Record-keeping
You must declare and keep a written record of all hospitality or gifts given or received in the course of your performance of your obligations within your contractual relationship with the PST Holdings family and submit it to us on a meaningfully regular basis.
All accounts, invoices, and other records relating to dealings with third parties including suppliers and customers should be prepared with strict accuracy and completeness. Accounts must not be kept 'off-book' to facilitate or conceal improper payments.